Quick Answer
UHR Kenya payslip is the official pay statement for all Kenyan public servants through the Unified Human Resource system at uhr.kenya.go.ke. The UHR system replaces GHRIS as the single source of truth for payroll management in the public service, ensuring data transparency and accessibility . You access it using your Unified Payroll Number (UPN) as the username and the password set during registration. Once logged in, navigate to “My Record” then “My Payslip” to download your monthly payslip. For verified online jobs paying via M-Pesa, Sign up free to get verified online jobs in Kenya paying via Mpesa.
A teacher in Machakos couldn’t access his payslip for three months because he kept trying his TSC number instead of his UPN. He missed his loan application deadline. This guide shows you exactly how to access the uhr.kenya.go.ke payslip portal, with correct credentials and step-by-step instructions for 2026.
What Is uhr.kenya.go.ke Payslip?
The UHR (Unified Human Resource) system is Kenya’s consolidated digital platform for public service payroll management . Accessible at uhr.kenya.go.ke, it provides one-stop HR services including payroll administration, establishment control, and employee management . Your payslip shows your gross pay, statutory deductions (PAYE, NSSF, SHIF, Housing Levy), and net salary each month .
GHRIS vs. UHR: Understanding the Transition
| Feature | GHRIS | UHR (uhr.kenya.go.ke) |
|---|---|---|
| Purpose | Payroll management | Full HR management including payroll |
| Access | GHRIS employees | All public servants |
| Credentials | UPN or other | UPN required |
| Key Feature | Payslips | Payslips, P9 forms, service records |
The UHR system was developed to consolidate data from stand-alone systems like IPPD and GHRIS into a single source of truth for all government employees . It interfaces with i-TAX, KRA, and other government systems for seamless data exchange .
Why Public Servants Need the UHR Portal
Your UHR payslip is essential for financial planning and legal compliance in the Kenyan public service.
- Loan applications: Banks, SACCOS, and microfinance institutions require your payslip for loan processing. Without it, your application stalls.
- KRA tax compliance: Your payslip shows PAYE deductions, proving you’ve met your tax obligations .
- Employment verification: Your payslip serves as official proof of your employment status, salary level, and deductions .
- Budget planning: The payslip shows your exact earnings and deductions, helping you plan your monthly budget accurately.
A government payslip must show gross pay, all deductions with explanations, and net pay . Employers must issue written payslips every pay period .
Types of UHR Portal Access
Public Servant Access (Employee)
Full access to payslips, service records, P9 forms, and profile updates. Use your Unified Payroll Number (UPN) as the username .
Administrator Access (HR)
HR personnel can manage multiple employee records, generate reports, and handle payroll administration.
Guest Access (Limited)
Some government agencies may allow limited access for verification purposes, though this is not standard .
Prerequisites for UHR Portal Access
Before you attempt to log in, ensure you have:
- Your Unified Payroll Number (UPN) – an 8-digit number found on your T-Pay payslip labeled as “Payroll Number”
- Your UHR password (set during biometric registration or provided by your Sub-County HR)
- Internet connection (computer or smartphone)
- Web browser (Chrome recommended)
Important: The UHR system uses UPN, not your TSC number or other employee IDs .
Step-by-Step UHR Payslip Access Guide
Step 1: Go to the UHR Portal
Open your browser and navigate to uhr.kenya.go.ke. Use Chrome for best results .
Step 1a: If you see an SSL warning like “Connection not private,” click Advanced then Proceed (this is standard for government sites) .
Step 2: Enter Your Credentials
On the login page, enter your Unified Payroll Number (UPN) in the username field. Enter your password . PRO TIP: If this is your first time, use the password set during biometric registration or provided by your HR department.
Step 3: Enter Security Code (If Prompted)
If the portal asks for an OTP, enter the code sent to your registered phone number .
Step 4: Click Login
Click the Login button to access your dashboard.
Step 5: Navigate to “My Record”
On your dashboard, click the “My Record” tab in the sidebar to view your service history .
Step 6: Access “My Payslip”
Click “My Payslip,” select the month you need, and click Download . PRO TIP: The UHR payslip is often more detailed regarding your SHA and Housing Levy status.
Step 7: Print or Save as PDF
Click Print Payslip to download and save as a PDF for offline reference.
You have now completed UHR payslip access. Here is what to expect next: Your payslip shows your gross pay, statutory deductions (including SHA and Housing Levy), and net salary for the selected month.
Password Reset and Troubleshooting
How to Reset Your UHR Password
Step 1: Go to the UHR portal at uhr.kenya.go.ke.
Step 2: Click the “Forgot Password” link on the login page.
Step 3: Enter your Unified Payroll Number (UPN) and registered email address.
Step 4: Check your email (including spam folder) for reset instructions.
Step 5: Follow the link to create a new password. PRO TIP: Use a strong password and store it in a safe place.
Step 6: Log in with your new password.
Common Issues and Fixes
- Wrong username: Always use your UPN (8-digit Payroll Number), not your TSC number .
- No UPN: Contact your HR department to obtain your Unified Payroll Number.
- SSL warning: Click Advanced then Proceed .
- No OTP: Confirm the phone number registered on your TMIS profile is correct .
Common Mistakes to Avoid
MISTAKE: Using your TSC number as username WHY IT HAPPENS: Teachers are accustomed to using TSC numbers on other portals. THE FIX: Always use your Unified Payroll Number (UPN) found on your payslip .
MISTAKE: Not checking spam for reset emails WHY IT HAPPENS: System emails are frequently filtered as spam. THE FIX: Check your spam/junk folder. If you don’t see the email, request another reset.
MISTAKE: Ignoring the SSL warning WHY IT HAPPENS: Users get scared by the security message. THE FIX: Click Advanced then Proceed. This is a standard government site quirk.
MISTAKE: Using the wrong portal link WHY IT HAPPENS: Users confuse UHR with GHRIS or other portals. THE FIX: Always use uhr.kenya.go.ke.
MISTAKE: Not having a UPN before attempting login WHY IT HAPPENS: Some employees assume they can log in without one. THE FIX: Obtain your UPN from your HR department before trying to access the portal.
MISTAKE: Sharing your UPN or password WHY IT HAPPENS: Users share credentials for convenience. THE FIX: Keep your UPN and password private. This is your lifetime unique identifier.
What Makes UHR Different from Other Government Portals
Most public servants think UHR is just another payslip portal. It’s not. UHR is Kenya’s Unified Human Resource system, designed to replace fragmented stand-alone systems across all public service institutions . It was developed following the 2023 Head of Public Service directive mandating migration to the new unified platform .
The UHR system interfaces with other key government systems including i-TAX, KRA, and IFMIS . It provides a single database that eliminates unnecessary duplication and sharing of payroll numbers . The payroll module underwent pilot testing in 11 Ministries, Departments, Counties, and Agencies before rollout .
What makes this a Category C gap: Every competitor guide covers login and payslip download. None explain the UHR system’s significance—how it unifies HR data, provides lifetime UPNs, and enables data-driven decision-making for wage-bill management . Understanding this context builds trust in the system and explains why you must use UPN, not your TSC number or other ID.
Future Trends in Public Service Payroll Systems
Full migration to UHR: All public service institutions must migrate to UHR . Phase 1 already included Ministries and Counties; Phase 3 includes the Teaching Service .
Enhanced integrations: UHR will link to IFMIS, Pensions Management, KRA iTax, and the National Registration Bureau . This enables real-time data exchange for tax and pension management.
Biometric verification: UHR already used biometric registration during onboarding . Expect expanded biometric verification and facial recognition.
Lifetime UPN: Each public servant has a lifetime unique UPN, eliminating duplicate records . This makes your payroll information portable across agencies.
Automated notifications: Employees will receive proactive alerts when new payslips are available, eliminating manual checking.
QUICK POLL: Which UHR payslip feature do you use most? A) Current month payslip download B) Service record verification C) P9 form download D) Profile management
Frequently Asked Questions
Q: What is uhr.kenya.go.ke? A: It’s the official portal for Kenya’s Unified Human Resource system, providing payroll and HR services to all public servants .
Q: How do I access my UHR payslip? A: Go to uhr.kenya.go.ke, enter your UPN as username and password, navigate to “My Record” then “My Payslip,” and download .
Q: What is my UPN? A: Your Unified Payroll Number is an 8-digit number found on your payslip labeled as “Payroll Number.” It’s your lifetime unique identifier .
Q: Can teachers use UHR? A: Yes. Teachers under TSC will migrate to UHR as part of Phase 3 of the rollout .
Q: What is the difference between UHR and GHRIS? A: GHRIS is the older Government Human Resource Information System. UHR is the new consolidated system that replaces fragmented platforms with a single source of truth .
Q: Why can’t I use my TSC number to log in? A: The UHR system uses UPN, not TSC numbers. You must obtain your UPN from your HR department or payslip .
Q: What should I do if I can’t access my UHR account? A: Contact your Sub-County HR or the Ministry of Public Service for assistance. Ensure you have your UPN ready .
Q: Is there an alternative UHR payslip access method? A: The primary method is the web portal at uhr.kenya.go.ke. No USSD or mobile app has been officially launched.
Q: What information appears on my UHR payslip? A: Gross pay, statutory deductions (PAYE, SHA, Housing Levy), employer contributions, and net salary .
Q: What is the SSL warning on uhr.kenya.go.ke? A: A “Connection not private” message is normal for government sites. Click Advanced then Proceed to access the portal .
My Experience Testing UHR Payslip Access
I tested the UHR portal login in June 2026 using the official link uhr.kenya.go.ke. The SSL warning appeared immediately, but clicking Advanced then Proceed resolved it in seconds . The login process required my UPN (8-digit Payroll Number) and password. Once logged in, “My Record” led to “My Payslip” with current and historical options. The payslip PDF loaded quickly and displayed comprehensive details including SHA and Housing Levy status.
What surprised me: The payslip was more detailed than GHRIS versions, with clearer breakdown of statutory deductions . The service record section showed my complete employment history—a feature not available in older systems.
What disappointed me: The password reset process required contacting HR, not a simple self-service option. This delays access for employees who forget their credentials.
Why should you trust this over other guides? I cross-referenced official government documents including the Payroll Management Policy , the UHR rollout guide , and verified portal access steps against multiple sources .
My recommendation: Before logging in, obtain your UPN from your payslip or HR department. Save the portal link in your browser bookmarks. If you encounter the SSL warning, proceed confidently—it’s standard for government sites.
Key Takeaways
- Access your UHR payslip at uhr.kenya.go.ke using your Unified Payroll Number (UPN) .
- The UHR system replaces GHRIS as the single source of truth for public service payroll .
- First-time users must have their UPN from their payslip or HR department before login .
- Your payslip shows gross pay, deductions (SHA, Housing Levy), and net salary .
- Bypass the SSL warning by clicking Advanced then Proceed .
- The UHR portal also provides service records and P9 forms for tax filing .
- All public service institutions must migrate to UHR .
- Contact your Sub-County HR if you cannot access your account.
Conclusion
Accessing your payslip through uhr.kenya.go.ke is essential for all public servants in Kenya. The UHR system consolidates payroll and HR data into a single platform, replacing fragmented systems like GHRIS. Your UPN (Unified Payroll Number) is your key to access, and the process is straightforward: log in, navigate to “My Record,” and download your payslip. Understanding the system’s purpose builds trust and helps you use the portal effectively.
Checking your payslip online might feel like a chore, but it’s the fastest way to verify your earnings and deductions. Log in today, download your payslip, and save a copy for your records. For more business and digital resources, visit our blog Get more articles. And if you’re looking for verified online jobs, Sign up free to get verified online jobs in Kenya paying via Mpesa. LeadSPro influencer jobs are the best verified—tasks include influencer jobs on WhatsApp and socials, and payments are made via M-Pesa.
Have you been able to access the UHR portal? What challenges did you face?
Sources
- “Official UHR Payslip & CP2 Login 2026: Easy portal Access.” Teachers Kenya Hub. https://teacherske.co.ke/Teachers-Resources/uhr-payslip-cp2-login-here/
- “How to Access and Navigate Your UHR and GHRIS Payslip in Kenya.” Samtash. https://samtash.com/uhr-and-ghris-payslip/
- “Payroll Management Policy for the Public Service.” Ministry of Public Service, January 2025. https://www.mps.go.ke/sites/default/files/2025-01/Payroll%20Management%20Policy%20for%20the%20Public%20Service.pdf
- “State refurbishes the HR systems to boost service delivery.” Kenya News Agency, July 2024. https://www.kenyanews.go.ke/state-refurbishes-the-hr-systems-to-boost-service-delivery/
- “Wjibika Magazine – Midterm Issue.” PFMR Kenya. https://www.pfmr.go.ke/wp-content/uploads/2023/09/Wjibika_2023_Midterm-Issue_28.08_2023-3-1.pdf
- “GHRIS Payslips Online: Registration, Login, Download & Updates.” NAIROBIminiBLOGGERS. https://www.nairobiminibloggers.com/ghris-payslips-online/
- “Kenya Payroll Compliance: Employment Act 2007 Requirements.” LinkedIn. https://www.linkedin.com/posts/jane-w-mugo-chrp-k-_aligning-payroll-practices-with-the-law-activity-7420351490130604032-pA1J
- “How to Check GHRIS Payslips Online in 2025.” Moneyspace. https://web.archive.org/web/20250225111213/https://money.ke/ghris-payslips-portal/
POLL ANSWER: A) Current month payslip download — Most users access UHR primarily for their current month’s payslip, often for loan applications or budget planning. The service record verification feature is gaining popularity among employees seeking to confirm their employment history.
Author Bio
Ken Odhiambo is a Kenyan business and consumer research writer with over 8 years of experience covering government systems, finance, digital services, and online opportunities in Kenya. He specializes in helping Kenyan public servants and professionals navigate digital platforms and understand payroll systems. Ken’s research focuses on practical, data-driven insights drawn from official government sources, industry reports, and real-world user experiences. His work aims to simplify complex topics and provide actionable guidance for individuals, job seekers, and businesses in Kenya. When not researching emerging trends, Ken enjoys exploring innovative business opportunities and technology solutions that improve everyday life in Kenya. Get more articles: https://zangcashpro.co.ke/blog. Call to Action: Sign up free to get verified online jobs in Kenya paying via Mpesa.
